Fire safety systems, electrical installations, water hygiene and lifting equipment all carry ongoing statutory testing obligations. It's easy for a single site to stay on top of these; it's much harder across a multi-site estate, where different testing cycles can easily fall out of sync.
In an audit or after an incident, the question is rarely 'was the work done' — it's 'can you prove it'. Facilities teams should be able to produce a complete, dated record for every statutory test and every routine inspection, without having to chase multiple contractors for paperwork.
Compliance isn't limited to hard services. Cleaning programmes in regulated environments (healthcare, education, food-grade sites) carry their own documentation requirements — COSHH records, colour-coded cleaning system logs, and staff training records should all be current and accessible.
At minimum, facilities managers should be able to confirm: current fire risk assessment, in-date electrical (EICR) certificate, water hygiene (Legionella) risk assessment, up-to-date RAMS for any contractor working on site, and a single record of when each was last reviewed. If any of these are unclear across your estate, that's the place to start.
Facilities Management — Building maintenance, soft services, grounds maintenance and safety & compliance.
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